Guide
How to Extract Data from a Pay Stub
Manually typing data off pay stubs is repetitive and error-prone. This workflow turns a supported pay stub into reviewable, structured data for lenders, HR teams, and property managers verifying income.
The 4-step method
- 1
Upload your pay stub
Choose a supported PDF or image of the pay stub. Clear, complete source files generally make review easier.
- 2
Let the AI structure it
The parser identifies configured pay stub fields and prepares structured output. Processing time varies with file length, format, and image quality.
- 3
Review the extracted fields
Compare low-confidence values with the source document. Tax, legal, medical, and financial fields should be verified before use.
- 4
Export the reviewed data
Download the reviewed result as JSON, CSV, or Excel, copy it to your clipboard, or retrieve it through the API.
What gets extracted
- ✓Employee & employer name
- ✓Pay period dates
- ✓Gross pay
- ✓Net pay
- ✓Federal & state tax withheld
- ✓FICA (Social Security & Medicare)
- ✓YTD totals
Manual entry vs. AI extraction
| Manual typing | PayStub Parser | |
|---|---|---|
| Processing | Field-by-field re-keying | Automated first pass; time varies by file |
| Quality control | Manual proofreading | Per-field confidence signals + human review |
| Scales to volume | Add headcount | Batch + API |
| Output | Manual spreadsheet | JSON, CSV, Excel |
FAQ
How do I extract data from a pay stub?
Upload a supported pay stub file to PayStub Parser, review the structured fields and confidence signals, then export the checked result as JSON, CSV, or Excel.
Do I need to build a template or train a model?
No document template is required for the first extraction. Layout and image quality still affect results, so test a representative file before adopting the workflow.
Can I extract data from a scanned or photographed pay stub?
Supported scans and clear phone photos can be processed. Image quality affects the result, and confidence signals identify fields that may need a manual check.
How do I extract data from many pay stubs at once?
Paid plans offer batch and API workflows. Start with representative files, define review thresholds, and verify the output before scaling volume.
Is my pay stub data secure?
Documents are processed and discarded — files are not retained after extraction. The extracted data lives in your account until you delete it.